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Add Driver
π· ID & Licence Photos
Add User
Hirer & Driver Particulars
π§ Workshop Loaner
Quick loan a vehicle to a fellow workshop. Car goes out immediately β all paperwork is deferred until return.
π Unfinished workshop loans (any outlet)
π Upload Paper Contract
Enter a paper contract into the system. Choose "Completed" if the rental already ended, or "Active" if the vehicle is still out.
π₯ Process Return
Car has returned. Enter the billing details and optionally generate a settlement invoice.
βοΈ Edit Workshop Info
Add or update the borrowing workshop's details. Enter whatever information they have provided.
π Workshop Particulars
Attach a hirer/workshop record (ACRA/UEN/NRIC, contact, photos) so this loan carries the same particulars as a full contract. Enter whatever you have.
π° Deposit
Current status: β
Generate a deposit invoice, mark it paid, or defer it so the loan can proceed to sign without an upfront deposit.
βοΈ Sign Workshop Loan
Capture both signatures to finalize this loan. (Deposit must be paid or deferred first.)
π₯ Return Vehicle
Complete the lease return process. Please record the final mileage, petrol level, and refund the deposit.
π Switch Hirer
β currently .
The paid deposit and all invoices follow the new hirer automatically; any
outstanding signing link is revoked. Only possible before signing.
π Log Work Order / Accident
βοΈ Administrative Correction
This directly edits the contract details in the database to correct data entry typos. Since the contract is already signed, no new signature is requested. Double check all values.
Amend Contract
This creates an amendment record and applies an admin fee (if applicable) to the ongoing ledger.
π This is a paper-era agreement (old-style number). To change its terms, prefer
π Convert & Renew on the contract instead β the hirer signs a link and this
contract closes with its paper original archived, while a new contract opens in the current
format under a fresh number. A Formal Amendment here re-signs the old agreement in place:
no conversion, the old number stays, and the re-signed document replaces the scan as the
linked original.
Vehicle Details
Vehicle Financial History
π Manage Expiry (COE / Road Tax)
Renew expiry date using quick term shortcuts or setting a custom date.
β οΈ Scrapping this vehicle will change its status to DEREGISTERED.
β οΈ
Confirm Expiry Update
π Fleet Group Insurance
One policy covers the entire fleet. Vehicles are not insured individually.
Push renewal date forward
Only do this after the policy has actually been renewed. Moving the date
forward clears the overdue warning, so doing it early hides the fact that the fleet is
running on an unrenewed policy.
Add Vehicle
πΈ Local Photo Recovery
The following photos were captured on this iPad but the server did not confirm receiving them (e.g. due to connection drop).
You can open each photo to save it to your iPad Photos app, or delete them if no longer needed.
Create Manual Invoice
Violation Case
Private Settlement
New Private Settlement
Sign Settlement
All three parties sign below on this device. After signing the settlement is frozen (SIGNED) and a PDF is generated automatically.
Upload Signed Form
Upload the wet-signed GIA Private Settlement form (PDF or photo of it). The signatures are on the paper β status stays unchanged.
π New Letter of Undertaking
Actions
π§Ύ New IOU
Break-down of amount payable
Item
Description
Amount
Enter a negative amount for a credit β a forfeited deposit prints in brackets and reduces the total.
Repayment scheme
Creates instalments that cover the IOU total. Replaces any existing scheme. You can still add or remove individual rows afterwards.